Whether you are seeking funding or are looking to sell your business the process involves sharing important information in a safe environment. A lot of that information is confidential, such as financial statements, legal agreements, intellectual property, and research results. It is vital to be able respond quickly to buyers and potential investors queries. Data rooms are the answer.
Knowing what information you should include and how it can help you achieve the desired outcome is key to maximizing the efficiency of your data room. For instance, in an investor presentation, it is beneficial to have a data room that provides a thorough overview of the business, with an emphasis on the most important growth drivers and performance indicators. These documents will show investors that you’re organized and committed to completing the goals of the deal. Included non-standard or unnecessary analyses can confuse viewers and suggest that you do not comprehend the KPIs.
Another example of the use of data rooms is in clinical trials. A VDR facilitates the efficient organization and retrieval of evidence, making it easier for regulatory authorities to look over the results of clinical trials and approve life-saving drugs. Include important documents in the data room, such as study protocols and informed consent forms and records of accountability for drug use will speed up the approval process and could save lives.
The final point is that a great VDR helps make the whole M&A process more efficient because it eliminates costs related to physical documents, printing and transportation. It also reduces the amount of time spent at meetings and travel expenses, by allowing stakeholders to view documents online and access them from anywhere with an Internet connection.