If you’re looking to raise funds or sell your business, sharing crucial information must be done in a controlled setting. A majority of that information is highly sensitive, like financial statements, intellectual property agreements, legal agreements, and research results. It is important to be able to react quickly to buyers and potential investors inquiries. This is the role of data rooms.
The key to maximizing the effectiveness of your data room is to know the information you need to include and how it can help you achieve your desired result. In the case of an investor presentation the use of a dataroom that contains a detailed business overview with a focus key performance indicators and growth factors is useful. By including these documents, you will show to investors that you are well-prepared and focused on the deal that you are trying to get. Including unnecessary or non-standard analyses can confuse the viewer and could suggest that you have not clearly grasped the KPIs that you are focused on.
Another example is the use of the data room in clinical trials. A VDR allows for efficient organization and retrieval, making it easier to examine clinical trials and approve life-saving drugs. Include important documents like the study protocols as well as informed consent forms and accountability records for drug use in the data room to accelerate the approval process. This could save lives.
A well-designed VDR can make the whole M&A transaction more efficient, by eliminating the costs associated with document storage printing, transportation and storage. It can also significantly reduce time spent in meetings and travel costs by allowing participants to view and access documents online from any device with an internet connection.