A board management tool is a software application designed to improve and enhance governance for your organization. Board members, executive teams and committees use these tools to share information and conduct their business. The best tools for managing boards offer the ability to create a single place of truth for documents, streamline meetings, and let you manage your organizational workflows.
A digital board management system can help board members and administrators to save time by automating tasks such as creating meeting agendas, sharing board documents, and searching for misplaced documents. They can also help reduce the risk of cybersecurity-related incidents by removing file sharing methods such as email. The best boardrooms are outfitted with a solid, secure platform that comes with built-in cyber security.
A digital board portal lets all participants to manage and organize essential documents in a single location without having to search though paper, cumbersome PDF files stored on shared drives or resend emails out of an order. Board document management systems also offer granular permissions to ensure that important records can only be accessed by those who need it.
The process of putting everything together for an upcoming board meeting can be difficult for even the most well-organized group of people. Board management tools streamline many of these meetings by providing an agenda for meetings with online workspaces, video conference integrations. They can also make recording and distribution of minutes of meetings more efficient and help keep track of important actions with automated reminders and useful features.