Preparing For Your Board Meeting

Preparing for your board meeting is a critical job that can be a bit daunting, especially if you are a new board member or have little experience with board meetings. However, being prepared for your meeting helps ensure a productive session with valuable insights and guidance from experienced leaders and strategic counsel. The first step is to ensure everyone on the board has received and have read the relevant documents and are aware of the agenda items.

The next step is identifying the meeting’s goals, which will help shape your board’s discussion and decision-making. It’s also a good idea to go through the minutes of your previous meeting, as they will reveal the improvements you made and give details on what needs be discussed at this meeting.

Last but not least, choose your agenda items carefully. Your board will be able move through the meeting more efficiently if you prioritize the most important issues first. This will help to avoid the meeting getting stuck with the less important items. Furthermore, ensure that each agenda item is clearly stated as a chance to inform or seek information rather than merely to decide.

Be sure to make sure to distribute your agenda at a sufficient time in advance so to allow everyone ample time to read and go through it. This is particularly important for virtual or physical meetings which require participation by a quorum. Inspect the members of the executive team who are accountable for reporting and make sure they have the appropriate materials.

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