How to Secure Files When Sharing Files Between Companies

Sharing files online is vital to collaborate as more companies embrace hybrid work and flexible working. What can you do to ensure that your files will be transferred securely? What are the best tools for sharing files?

File sharing is the transfer of digital files from one device or computer to another. It can range from images and text documents to video and music. It’s crucial to select the right file sharing solution because it can help you work more efficiently and reduce bottlenecks in your workflow. Additionally, a lot of business files contain sensitive data that could fall into the unintentional hands if they are not secured appropriately.

You can share your files online through cloud storage platforms like Dropbox, Google Drive and Microsoft OneDrive, P2P network, FTP servers or a network drive that is mapped to LAN. After uploading, users can access the files via an invitation or link and these links could be public, restricted to certain individuals, or password-protected. You can also share documents with colleagues through instant messaging software or collaboration tools.

Consider choosing a tool with two-factor verification (2FA) (new window) when you are searching for the most reliable file sharing software online. This will help secure your account from access from being denied even if a person is able to guess your password, or finds it. Additionally, only send your files to those who need them. Do not give anyone access to the entire corporate folder even if they only need review three documents, for instance.

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